SWAAAE Summer 2025 Conference Sponsor & Exhibitor Opportunities
Attention Potential Sponsors and Exhibitors!
We look forward to seeing you in Newport Beach, CA at the SWAAAE Summer 2025 Conference. This year, SWAAAE will celebrate 79 years of bringing a diverse group of innovative airport professionals together to discuss current events, challenges, and opportunities in our industry. As you know, it takes amazing partners like you to help make this conference a reality.
Our prospectus has opportunities for everyone, and we can't wait to see you in Newport Beach.
View the Sponsor and Exhibitor Prospectus
The Stats Are In:
- 330+ in-person attendees and guests joined us at our most recent event—our biggest and best yet!
- We welcome an average of 23 first-time attendees at every conference—there’s always fresh energy and new faces.
- A whopping 90% of attendees say they plan to return year after year—proof that once you attend, you’re part of the SWAAAE family.
SPONSOR OPPORTUNITIES
- Access to the largest and best network of airport professionals in the region
- Underwriting of higher attended events (first-come, first-served basis)
- Recognition throughout the conference through branding and attendee raffles
- Tiered sponsor benefits (five levels of benefits and recognition)
- In-kind donations and materials (contributes to tiered levels)
- Golf sponsorships, in addition to above
For sponsor related questions, please contact Mike Hill.
Register as a sponsor online now!
Deadline to register as a sponsor/exhibitor to ensure your logo is included on all printed materials is Monday, July 7.
Exhibitor OpportunitiesThe exhibit area will include refreshment breaks and breakfast tables which will provide maximum traffic throughout the conference. Exhibitor rate is $1,500 which includes a 6' draped table and one complimentary full conference registration. Click here to view the exhibit hall layout (second to last page of the prospectus). For exhibitor related questions, please contact Natalee Mann. |
Exhibitor Cancellation Policy: In-person exhibitors are eligible for a full refund if the registration is canceled more than 21 days in advance of the start date of the event. Cancellations made 21 days or less than the start date of the event are eligible for a refund less $500. Cancellation notification should be sent to Natalee Mann. Refunds will be processed no more than 30 days following a request.
Important Dates and Deadlines:
- Sponsor logos are requested at the time of registration. Please submit a high resolution, png or jpg file.
- Digital ads for SWAAAE Alerts and social media are due by Friday, June 27.
- 60-second video ads are due by Friday, June 27.
- Deadline to register as a sponsor/exhibitor to ensure your logo is included on all printed materials is Monday, July 7.
- Attendees utilizing complimentary registrations must be registered by Friday, July 11.
- Branded swag items and door prizes should be delivered onsite to the conference registration table on Sunday, July 20.